Introduction

In modern workplaces, virtual meetings and online collaboration have become part of daily operations. Platforms like Microsoft Teams allow professionals to communicate, present, and collaborate in real time from anywhere in the world.

However, one common challenge many users face is sharing audio during a Teams meeting. Whether you’re presenting a training video, playing a product demo, or sharing background music in a presentation, properly sharing system audio ensures everyone in the meeting hears the sound clearly.

Many IT professionals and business users search for solutions such as how to share audio on Teams share screen, how to share audio on Teams from a video, or even how to share audio on Teams without sharing screen.

This complete guide explains how to share audio on Teams during meetings, calls, and presentations. You’ll also learn troubleshooting techniques and best practices to ensure your audience hears audio clearly.

Quick Answer

To share audio on Microsoft Teams:

1. Join or start a Teams meeting.
2. Click Share Content (the screen-sharing icon).
3. Select the screen or window you want to share.
4. Turn on the Include System Audio toggle.
5. Click Share.

Once enabled, participants in the meeting will hear audio from your computer, such as videos, music, or application sounds.

Table of Contents

1. What is Audio Sharing in Microsoft Teams
2. When You Need to Share Audio in Teams
3. How Audio Sharing Works in Teams
4. Step-by-Step Guide to Share Audio on Teams
5. How to Share Audio from a Video on Teams
6. How to Share Audio in a Teams Call or Meeting
7. How to Share Audio on Teams Presentation
8. Can You Share Audio Without Sharing Screen?
9. Common Errors and Fixes
10. Best Practices for Sharing Audio on Teams
11. FAQ
12. Conclusion

What is Audio Sharing in Microsoft Teams?

Audio sharing in Microsoft Teams allows you to broadcast the sound from your computer to meeting participants.

Normally, when you play a video during a meeting, only you can hear the audio. But by enabling system audio sharing, everyone in the meeting can hear:

• Video sound
• Music
• Software demos
• Training recordings
• Application alerts

This feature is commonly used for:

• Business presentations
• Training sessions
• Product demonstrations
• Webinars
• Online classes

For IT professionals, understanding how to share audio on Teams meeting or call is essential for effective remote collaboration.

When You Need to Share Audio in Teams

You might need to share system audio in situations like:

Video Demonstrations

When presenting a training video or product demo.

Software Tutorials

During application walkthroughs where audio feedback is important.

Webinars

Presenters often share pre-recorded videos with sound.

Online Learning

Teachers share educational videos or interactive content.

Without enabling system audio, participants may see the video but won’t hear the sound.

How Audio Sharing Works in Teams

When you enable Include System Audio, Teams captures sound from your device and streams it into the meeting.

This means participants can hear:

• Browser audio
• Media player audio
• Software sounds
• Game audio

However, Teams does not share audio automatically.

You must manually enable it while sharing your screen.

Step-by-Step Guide: How to Share Audio on Teams

Follow these steps to share system audio during a Teams meeting.

Step 1: Join a Teams Meeting

Open Microsoft Teams and join or start a meeting.

Step 2: Click Share Content

At the top of the meeting window, click the Share Content icon.

This icon looks like:

Square with arrow

Step 3: Select What to Share

You can share:

• Entire screen
• A specific window
• A PowerPoint presentation

Step 4: Turn On System Audio

Before clicking share, enable:

Include System Audio

Toggle this option ON.

Step 5: Start Sharing

Click Share.

Now everyone in the meeting will hear the audio from your computer.

This method is commonly used when learning how to share audio on Teams share screen.

How to Share Audio on Teams from a Video

If you’re playing a video during a presentation, sharing system audio is essential.

Steps:

1. Open the video on your computer (YouTube, VLC, etc.)
2. Join a Teams meeting
3. Click Share Content
4. Turn on Include System Audio
5. Share the screen or browser window
6. Play the video

Participants will hear the video audio clearly.

This technique is widely used in training sessions and webinars.

How to Share Audio on Teams Meeting or Call

Sharing audio works the same way in Teams calls and meetings.

Steps:

1. Start or join a Teams call
2. Click Share Content
3. Select screen or application
4. Enable Include System Audio
5. Click Share

This solves the common issue of how to share audio on Teams call or meeting.

How to Share Audio on Teams Presentation

If you’re presenting slides or a product demo:

1. Start your Teams presentation
2. Click Share Content
3. Choose PowerPoint or Screen
4. Enable System Audio
5. Start your presentation

Now your presentation videos or animations will include sound.

How to Share Audio on Teams with Headphones

Many users worry that headphones block shared audio.

Good news: they do not.

Teams shares system audio, not microphone audio.

So even if you’re using:

• USB headphones
• Bluetooth headset
• Wired headset

The audience will still hear your system sound.

How to Share Audio on Teams Without Sharing Screen

Currently, Microsoft Teams requires screen sharing to share system audio.

However, there are workarounds.

Method 1: Share a Window

Instead of sharing the full screen, share only the media player window.

Method 2: Use Background Music Apps

Some apps route audio through virtual microphones.

But for most users, screen sharing with system audio enabled is the simplest solution.

Common Errors and Fixes

Here are common problems users encounter when sharing audio in Teams.

Audio Not Playing for Participants

Cause

System audio toggle not enabled.

Fix

Enable Include System Audio before sharing screen.

Participants Hear Echo

Cause

Speakers too loud or microphone picking up sound.

Fix

Use headphones or reduce speaker volume.

Video Plays but No Sound

Cause

Wrong window shared.

Fix

Share the entire screen instead of only the browser tab.

Audio Lag During Video Playback

Cause

Slow internet connection.

Fix

Lower video resolution or close unnecessary applications.

Best Practices / Pro Tips

Sharing audio effectively can improve meeting quality significantly.

Use High-Quality Headphones

Headphones reduce echo and improve audio clarity.

Test Audio Before the Meeting

Run a quick test with a colleague before presenting.

Share Only Required Window

Instead of sharing the entire screen, share the application window.

This improves privacy and performance.

Close Unnecessary Apps

Extra applications may cause lag during audio streaming.

Use High-Speed Internet

Stable internet ensures smooth audio playback.

Helpful Guides You May Also Like

If you’re improving productivity and collaboration tools, these guides can help:

• https://multicaretechnical.com/how-to-share-a-folder-in-onedrive-complete-guide
• https://multicaretechnical.com/how-to-turn-on-weather-alerts-on-iphone-complete-guide
• https://multicaretechnical.com/how-to-check-word-count-on-google-docs-complete-guide

These tutorials cover useful tips for cloud collaboration, mobile alerts, and document productivity.

FAQ

1. How do I share audio on Teams during screen sharing?

Click Share Content, select your screen, and enable Include System Audio before starting the share.

2. Can I share audio on Teams without sharing my screen?

No. Microsoft Teams currently requires screen sharing to share system audio.

3. How do I share audio from a video on Teams?

Turn on Include System Audio when sharing your screen and play the video from your computer.

4. Why can’t participants hear my audio on Teams?

This usually happens when system audio sharing is disabled or the wrong screen/window is shared.

5. Can I share audio on Teams with headphones connected?

Yes. Teams shares system audio, so headphones do not affect audio sharing.

Conclusion

Knowing how to share audio on Teams is essential for modern remote collaboration. Whether you’re presenting a training video, running a webinar, or demonstrating software, enabling system audio ensures your audience receives the complete experience.

By following the steps in this guide, you can easily:

• Share audio during Teams meetings
• Play videos with sound in presentations
• Deliver better training sessions
• Avoid common audio issues

With the right setup and best practices, Microsoft Teams becomes a powerful tool for professional presentations, collaboration, and remote communication.