How to Remove Empty Rows in Excel (Fast & Easy Methods)

Empty rows in Excel can quietly ruin your data analysis, break formulas, and make reports look unprofessional. Whether you’re cleaning up a small spreadsheet or a massive dataset, knowing how to remove empty rows in Excel can save you serious time.

In this guide, you’ll learn multiple proven methods—from beginner-friendly clicks to advanced formulas—so you can delete blank rows at once, between data, at the bottom, or even using shortcuts and formulas.

Why You Should Remove Empty Rows in Excel

Blank rows can:

• Break sorting and filtering
• Cause formula errors
• Mess up PivotTables
• Make dashboards look sloppy

Cleaning them out improves accuracy, performance, and presentation.

Method 1: Remove Empty Rows in Excel at Once (Best for Beginners)

Perfect for: Quick cleanup of an entire sheet.

Steps:

1. Select your entire dataset
2. Press Ctrl + G → Click Special
3. Choose Blanks → Click OK
4. Right-click any selected cell → Delete
5. Choose Entire Row

✅ This instantly removes all empty rows at once.

Method 2: Remove Empty Rows in Excel Between Data

If your spreadsheet has blank rows scattered between values, this method works best.

Steps:

1. Select the column that always contains data (like Name or ID)
2. Go to Home → Find & Select → Go To Special
3. Choose Blanks
4. Delete → Entire Row

👉 Only rows with completely empty cells are removed.

Method 3: How to Remove Empty Rows in Excel Shortcut

Fastest keyboard method (Windows):

• Ctrl + G → Alt + S → K
• Ctrl + – → Select Entire Row

This shortcut combo is ideal for power users who want speed ⚡

Method 4: How to Remove Empty Rows in Excel on Mac

Mac users aren’t left out 🍎

Steps:

1. Select your data
2. Press Cmd + G
3. Click Special
4. Select Blanks
5. Right-click → Delete Rows

Works smoothly on Excel for macOS.

Method 5: Remove Empty Rows in Excel Table

When working with Excel Tables:

1. Click inside the table
2. Open the filter dropdown
3. Uncheck (Blanks)
4. Select visible rows
5. Right-click → Delete Row

📌 Tables handle blank rows more cleanly than regular ranges.

Method 6: How to Remove Empty Rows in Excel Using Formula

Best for dynamic datasets that update often.

Formula example:

=FILTER(A1:D100, A1:A100<>"")

This creates a clean version of your data with no empty rows.

✔ Great for dashboards
✔ Perfect for reports that refresh automatically

Method 7: How to Remove Empty Rows in Excel at the Bottom

If blank rows appear only at the end:

1. Press Ctrl + End
2. Select all rows below your last data row
3. Right-click → Delete
4. Save the file

This resets Excel’s used range and improves performance.

Bonus Tip: Clean Formatting Issues

Sometimes rows look empty but contain hidden formatting. Try:

• Clear Formats
• Clear Contents
• Then delete rows again

Related Excel Guides (Internal Links)

You may also find these helpful:

• 👉 How to Do Strikethrough in Excel (Shortcut, Mac & Cell Methods)
• 👉 How to Randomize a List in Excel (Easy & Advanced Methods)
• 👉 How to Remove Hyperlink in Excel (Single Cell, Bulk & Entire Column)

Frequently Asked Questions (Short AI Overview Friendly)

How do I remove empty rows in Excel at once?

Use Go To Special → Blanks → Delete Entire Row to remove all blank rows instantly.

What is the fastest shortcut to delete empty rows?

Press Ctrl + G → Special → Blanks → Ctrl + –.

Can I remove empty rows in Excel using a formula?

Yes, use the FILTER function to dynamically exclude blank rows.

Does this work on Excel for Mac?

Absolutely. Use Cmd + G → Special → Blanks → Delete Rows.

Why won’t Excel delete some empty rows?

They may contain hidden formatting or spaces. Clear formats first.

Final Thoughts

Knowing how to remove empty rows in Excel makes your spreadsheets cleaner, faster, and more reliable. Whether you’re on Windows or Mac, working with tables, shortcuts, or formulas, there’s a method that fits your workflow.

Clean data = better decisions 📊