Microsoft Word for Mac provides a powerful set of tools for editing and formatting your documents. One common editing task is replacing words or phrases throughout your document. In this step-by-step guide, we will show you how to efficiently replace words in Microsoft Word on your Mac.

Step 1: Open Microsoft Word on Your Mac

Launch Microsoft Word on your Mac and open the document in which you want to replace words or phrases.

Step 2: Access the “Find and Replace” Function

  1. Click on the “Edit” menu in the top menu bar.
  2. From the dropdown menu, select “Find” or use the keyboard shortcut “Command” + “F.”

This will open the Find and Replace dialog box on the left side of your document.

Step 3: Enter the Word or Phrase to Be Replaced

In the “Find” field of the Find and Replace dialog box, type the word or phrase you want to replace. Make sure it’s spelled correctly, including any capitalization or special characters if necessary.

Step 4: Specify the Replacement Word or Phrase

In the “Replace” field, type the word or phrase you want to use as the replacement.

Step 5: Review Advanced Options (Optional)

Click the arrow button on the right side of the Find and Replace dialog box to reveal additional options. You can choose from the following:

  • Match case: If you want the search to be case-sensitive, check this box.
  • Match the whole word: If you only want to replace the word as a whole and not within other words, check this box.
  • Use wildcards: For more advanced search and replace options using wildcard characters, you can enable this.

Step 6: Start Replacing Words

You have three options for replacing words or phrases:

  • Replace: Click this button to replace the currently highlighted instance of the word or phrase in your document. If there are multiple instances, you can keep clicking “Replace” to replace them one by one.
  • Replace All: If you want to replace all instances of the word or phrase in your document at once, click “Replace All.”
  • Find Next: Click “Find Next” to locate the next instance of the word or phrase without replacing it. This allows you to review each occurrence before making the replacement.

Step 7: Review the Replacements

As you replace words or phrases, Word will highlight each instance in your document. You can review the replacements and make sure they are accurate.

Step 8: Close the Find and Replace Dialog

Once you’re done replacing words, click the “X” button in the Find and Replace dialog box to close it.

Step 9: Save Your Document

Make sure to save your document after making replacements to ensure that the changes are retained.


Replacing words in Microsoft Word on your Mac is a straightforward process using the Find and Replace function. Whether you need to correct typos, update information, or make other changes throughout your document, these steps will help you accomplish this task efficiently and accurately.

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